Getting Started with DeskEstate
Set up your account, configure your company profile, and start managing your first property in under 30 minutes.
Welcome to DeskEstate. This guide walks you through everything you need to get up and running with your first property.
1. Create your account
Go to app.deskestate.com/signup and create a free account. No credit card required for the 14-day trial.
2. Set up your company profile
After signing in, go to Configuration → Company Settings. Fill in:
- Company name — appears on all invoices and statements
- Company logo — uploaded logo appears on printed invoices
- Currency — select PKR (Pakistani Rupees) for the Pakistan market
- Timezone — select Asia/Karachi
- Invoice format — choose your preferred invoice numbering format
- Rent due date — the default day of month rent is due (e.g., 1st)
These settings are applied globally across all properties and documents.
3. Add your first property
Navigate to Properties → Add Property. Enter:
- Property name (e.g., “Al-Noor Residency”)
- Property type — Residential, Commercial, Industrial, Land, Homes, Plots, or Mixed-Use
- Address — full address for the property
- Status — Active, Under Construction, or Maintenance
4. Add units to the property
From within the property, go to Units → Add Unit. For each unit, enter:
- Unit number or name (e.g., “Unit 101”, “Ground Floor Shop”)
- Floor (if applicable)
- Rent amount — monthly rent in PKR
- Maintenance amount — monthly maintenance charge if applicable
- Market value — current estimated market value
- Status — Vacant, Occupied, Maintenance, Sold, Reserved, or Draft
Repeat for each unit in the property. You can add units in bulk or one at a time.
5. Add residents and tenants
Go to Residents → Add Resident. Select the resident type:
- Owner — the property owner
- Tenant — a renter occupying a unit
For a tenant, fill in:
- Full name and contact details
- Unit assignment — assign the tenant to their unit (status updates automatically to Occupied)
- Lease start and end dates
- Opening balance — if the tenant has an existing balance from before DeskEstate
- Family members (optional)
- Police verification document upload (optional)
6. Record your first payment
Go to Payments → Record Payment. Select:
- Property and unit
- Tenant
- Payment type — Rent, Maintenance, Security Deposit, or other
- Amount in PKR
- Payment method — Online, Cash, or Cheque
- Period covered — the month(s) this payment applies to
- Attach payment proof if available (bank receipt, screenshot, etc.)
Once saved, the payment appears in the tenant’s ledger and in the financial statements.